Meeting Notes

A recipe for capturing meeting notes and extracting actionable items into your task system.

During the Meeting: Quick Capture

Example Prompts

"Add to my journal: Team sync meeting.
Discussed Q1 priorities. Sarah will handle the client
presentation. I need to finish the API docs by Friday.
John raised concerns about timeline."

What Chelle Does

• Adds the content to today's journal entry
• Preserves the raw notes for future reference

After the Meeting: Extract Action Items

Example Prompts

"Extract action items from today's meeting notes"

"Create tasks from the team sync:
- Finish API docs by Friday
- Follow up with John about timeline concerns"

"What did I commit to in today's meetings?"

What Chelle Does

• Parses meeting notes for action items
• Creates task entities with appropriate deadlines
• Links tasks to relevant projects if mentioned

Follow Up: Track Commitments

Example Prompts

"What action items do I have from this week's meetings?"

"Show me tasks created from meeting notes"

"Did I complete everything from the Monday sync?"

Structured Meeting Notes

For recurring meetings, consider a template approach:

"Create a meeting note for the weekly team sync:
Attendees: Sarah, John, me
Topics discussed:
- Q1 roadmap review
- Resource allocation
- Client feedback
Action items:
- [Me] Update project timeline
- [Sarah] Send client proposal
- [John] Review technical specs"

Tips

• Capture quickly - Raw notes are fine; clean up later
• Use names - "Sarah will..." helps identify owners
• Include dates - "by Friday" becomes a real deadline
• Create a /meeting skill - Template for consistent formatting